There is nothing as irritating as attending a meeting in a conference room that has a poor display. You struggle to follow presentations and this impedes your ability to make contributions.
It is even worse when you are a guest in the conference room. You keep wondering why the company could not have just sprung for a better display for the sake of clients, partners and anyone who ends up using the conference room for a meeting.
It is important to match the purpose of the boardroom to the display. In order to do this, you need to consider a few factors:
Size of the Room
The bigger a room is, the bigger the display needed. This is to ensure that visibility is optimized. An auditorium, for example, would be best suited by a HD projector which has a 2500 to 4500 lumen rating in a lit room. A Boardroom or conference room that is medium would be best suited by screens of about 42 to 60 inches. On the other hand, smaller rooms could do well with 42 to 50 inch screens. The size of the display will make or break the efficiency of the room as a meeting place. While bigger displays are better, you would not want to, for example, get a 60 inch screen as it would be too much ‘in your face.’
The allowance on the wall where the display is mounted matters a lot. The screen should be big enough for inclusive viewing, but also small enough to fit on the wall. The display should be mounted slightly higher than the center in order to have everyone’s eye-view. The mounting height, therefore, influences the size of the display. Mounting it too high would mean that people are uncomfortable looking up during the presentation. Mounting it too low, on the other hand, could mean that people seated at the back are obstructed from the lower third of the display screen.
Consider the sound that is sufficient for a room. Smaller rooms provide for high quality built-in sound systems in the display. This way, everyone can clearly hear what is playing on the screen. However, bigger rooms might require a separate sound system for clarity. This should be factored into the total cost of including a display in the conference room.
Setting Up the Displays
To set up a display in a conference room, you need to consider the focal point of the room. This could be the wall that lies in front of the boardroom table. By this, the table should have one of its shorter sides immediately opposite the display. This ensures that everyone is able to see the display clearly. It also creates a formal and comfortable setup. People do not have to turn to see the display. The best set up is also a mounted screen as opposed to a table-top one.
If a display connects to a laptop using cables, they can run along the bottom part of a wall and under the conference table. The table ought to have some access ports or provisions where the cable can come through to connect with the laptop if it is on a table. The advantage of this is that people do not get to trip over wires. The unsightly cables crisscrossing the floor to connect the laptop and display screens are also eliminated. However, the best and most modern set up would be wireless. This communicates that the company is tech savvy and professional as well. It also helps to reduce the cost of cables and their installment.
To get the display working and connecting to computers or tablets, read through the manual and pick your preferred settings. In case of any problem, someone from IT can step in to ensure that everything is in order.
Popular TV Conference Room Displays
Some of the most popular and affordable display screens come from the more established brands. Two of these include:
This 55-inch television has 1080p display and has a 3D feature. It is famed for its clarity, quality and a high refresh rate pegged at 960 hertz. In addition to this, it boasts of two USB and four HDMI slots. This television is perfect for a medium conference room display. It can also double up as a screen for entertainment when called upon as it is multifunctional.
This television also has a 55-inch display which is suitable for small and medium conference room displays. It has a smart feature allowing it to wirelessly connect with devices such as tablets. Its 1080p resolution yields clear images without any motion blur. It makes for a functional display in a conference room.
Conference room displays say a lot about the company, school or organization. They set the pace for most meetings, lectures and presentations that have visual aids. To a great extent, they also factor in, in the productivity of a meeting. Before buying a display, carefully consider the needs of the organization, the space that is available, the budget and the options that are available in the market.
Ephantus Muhia is a contributor for The Monitor Monitor, where you’ll find reviews of the best monitors on the market, and computer tips and tricks.