BYODBYOD or Bring Your Own Device is the latest rage among employees and they love every minute of using their smart mobile devices.

Though this has created enough enthusiasm among the employees, it has left a big question for the management – how to handle organizational data security. Keeping the business data safe will be a major concern for the companies who encourage their employees to bring their own devices to office.

Organizations need to frame the right policy to ensure that the devices are used safely and are being serviced properly. Bring Your Own Device gives the freedom to the employees to use whatever device they want, for communication and other purposes.

BYOD can range from anything like an employee logging in to their official email using their Smartphones to using wearable devices like Smart watches. Employees are only concerned with getting their work done quickly by using the tools installed on their personal devices like laptops and Smartphones. On the other hand, companies need to worry about support and service that they will have to provide for the devices used by their employees as well as data security. You never know what your employees are up to and there can be a few who would be involved in data pilferage and it would be too late by the time you realize the magnanimity of the problem. Now, there is very little you can do if you are running a startup as you will have to allow your employees to bring their own laptops and Smartphones.

Bring Your Own Device

Here is a list of the Dos and Don’ts that can put in place when implementing BYOD in your organization:

  • Allow your employees to bring their devices but do not make it mandatory for all. As the owner of the company, you cannot deny software or hardware access to your employees when they are getting the work done. Provide them with every possible device when they need it; however, give them the freedom to bring their own equipment if they want to.
  • You need to prepare detailed guidelines mentioning things that can be accessed from the devices owned by an employee. You also need to chalk out data security and data access policy while locking down the information that cannot be shared or accessed from employee owned devices. You cannot give access to all organizational data, so think about the information that can be given access and the ones that needs to be kept out of bounds.
  • It is not very wise to push your IT team into setting up connections for every employee. You need to chalk out a strategy for the IT team set up VPN connections, email and other essentials that will help an employee get a head start. You can share the information over the company server or over popular social networking sites so that any documentation change can be shared by all. You will have to empower your employees to bring out the best in them.
  • You need to set the rules for sharing responsibilities equally between the employees and the company. For instance, if a laptop is stolen while an employee is travelling for a meeting then who is going to pay for the new laptop? Or if the IT team wipes out data remotely from an employee’s Smartphone then is it going to affect the personal data of an employee? Clear rules to handle such situations must be inked.
  • Do not let your employees store data on their laptops, phones or tablets that are not protected by password. You need to make it mandatory that the employees who bring their own devices activate their password protection.

About The Author

Michelle Patterson is excited with the new technologies that are threatening to change the way we stay in touch and communicate, particular in business. She works with companies that are introducing these technologies to make understanding them easy for regular people.