Make SharePoint project

SharePoint is widely considered to be an excellent tool for collaboration, content management and also for intranet, extranet and portal creation. However, the problem often is that it has so much potential that setting up a successful project can be daunting. If you want things to go as smoothly as possible, then you can do a lot worse than using these 10 tips suggested by Evokeit.com as a guideline.

1. Engage Stubborn Customers

Every company has at least a handful of stubborn customers who are vocal about their problems with the website and company in general. Try and listen to these complaints and engage them to see what they would prefer. If you can satisfy them, then you can satisfy anyone and turn their negative feelings about your company into a positive.

2. Choose Project Owner

Choose someone who has enough years of experience to make astute decisions and ensure that the project gets the attention that it deserves. He or she will ensure that everything runs smoothly. This centralized command will create an effective hierarchy for the project.

3. Train Everyone

Don’t just throw a user guide to your employees and expect them to master Microsoft SharePoint. Most of them won’t read it, and those that do will still need some hands-on training. Train everyone so that they can easily utilize this tool and fulfill the company’s needs.

4. No IT

Your IT department is great for running servers and keeping things maintained, but they shouldn’t run SharePoint. They won’t be the ones working on the project, and they don’t have the skills needed to fulfill your requirements.

5. Name the Project

The project be based on the end benefits. Don’t blandly name it “SharePoint.” That title is only a framework and nothing else. This will get people hung up on what they can and cannot do, and what the project is really about.

6. Never End the Project

A SharePoint project, unlike many others, shouldn’t have a foreseeable endpoint. The requirements and scope of the project should actually increase as the project goes forward. Failing to do this will make your project stagnant.

7. Changes and New Requirements

Perhaps you initially needed SharePoint to manage your content, but now you need it for a larger intranet. Regardless of what you need, be sure that your employees have the required resources to fulfill your needs. Give them extra training whenever requirements change.

 8. Manage Expectations

You will first need to manage high-level costs and the delivery date, but ensure that these figures are realistic so that senior management knows what to expect. Not only that, but you should ensure that the entire project maintains realistic expectations at all stages.

9. Form a Steering Group

Create a project steering group composed of senior management, common business users and anyone who is essential to the project. These people will help give out orders, explain how the project is developing and hopefully offer suggestions to improve the overall experience.

10. Balance the Rules

Too many rules will lead to slow progress, but too few will lead to an unorganized mess. You need to balance the number of rules to enable reasonable progress and organization.

Conclusion

SharePoint is loaded with potential, but it can be difficult to make a successful project if you don’t know what you’re doing. Hopefully the 10 tips listed in the accompanying infographic will help things roll out smoothly.

This infographic was designed by EvokeIT of Aberdeen in Scotland.

Infographic: Making SharePoint project

Infographic: Making SharePoint project

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